APEGS Work Experience Reporting

Requirements for APEGS Work Experience Reporting

Minimum Work Experience

An applicant shall document at least 48 months (4 years) of engineering or geoscience experience. Of that, at least 12 months shall have been spent in Canada or under the supervision of a licensed professional in a jurisdiction with equivalent requirements.

Competency-based Assessment

APEGS Work Experience Reporting has implemented a Competency-Based Assessment (CBA) system so that the applicants would demonstrate specified competencies such as technical ability, communication, project management, and professional ethics.

Verify and Validate

Every record of experience must be attested by a supervisor or specific mentor who is a licensed professional engineer or geoscientist.

Submission Process

Applicants shall also submit their work experience reports directly to the APEGS CBA System (CA System).

Reports should be well organized, succinct, and with proper evidence on particular projects and tasks.

Review and Appraisal

APEGS Competency Assessment: It must review all the documents regarding the qualifications of the applicant in real practice applying the professional standards.

He may be asked to modify the report and resubmit it if any other information or updates are required.

Work Experience Reporting-Engineering

Work experience reporting is the mandatory process that a professional engineer must accomplish before being licensed to practice in Canada through APEGS. The idea is to ensure that applicants comprehend the professional principles and technical know-how they require to carry out their roles as a Professional Engineer (P.Eng.) in Canada.

Should APEGS WER wish to consider the work experience of an applicant, it would verify that this work experience was up to par with engineering industry standards and for professional growth. This assessment, based on a Competency-Based Assessment (CBA) system, requires applicants to present detailed, clear examples of their engineering work.

Requirements for Work Experience Reporting in Engineering

Work Experience Required

Hence, a minimum of 48 months of engineering work experience is required from the applicant. Of this time frame, at least 12 months must be engineering practice in Canada or under the supervision of a licensed Professional Engineer in an equivalent jurisdiction.

Competency-Based Assessment (CBA)

Under APEGS CBA standards, the practice has involved the reporting of work from the applicant's engineering area against seven major competencies:

• Technical Competence - application of engineering principles through live projects.
• Conceptual Communication - communicating useful information regardless of whether technical or non-technical.
• Project and Financial Management - To effectively manage resources, schedules, and budgets.
• Teamwork - the ability to work successfully in teams and with other professionals.
• Professional Accountability - An understanding of the ethical and legal responsibility borne by engineers.
• Social, Economic, and Environmental Considerations - concerning sustainability and social impact.
• Personal Continuing Professional Development - Commitment to lifelong learning and development.

Supervisors and Validators

Every entry of experience shall be verified by a supervising engineer or mentor, P.Eng.

Validators will check the work done and validate that the work done by the applicant meets APEGS Work Experience Reporting standards.

Submission Process

The reports then go into the APEGS Competency Assessment System (CA System).

Reports need to be well-documented with clear examples.

Review and Clearing

Reports after submission will be reviewed by APEGS against any professional compliance standards.

Should any revisions be required, applicants may be asked for further input or information.

Work Experience Reporting - Geoscience

APEGS Work Experience Reporting requires, as part of the application process for Professional Geoscientist (P.Geo) in Saskatchewan, Canada, that applicants submit a Work Experience Report (WER). This report is an important tool to assess whether the applicant has obtained the needed geoscience skills and practical experience required for qualifying for professional licensure.

A Competency-Based Assessment (CBA) applying to work experience reports has been adopted by APEGS Competency Assessment to ensure that applicants prove early on in the process that they have attained competency in various key geoscience subject areas. This report allows for an evaluation of the quality, relevance, and development of an applicant's geoscience experience before awarding the P.Geo. designation.

Requirements for Work Experience Reporting in Geoscience

An applicant will provide evidence of having gained at least 48 months, or 4 years, of geoscience-related work experience.

At least 12 months of this experience must be gained in Canada or under the supervision of a licensed P.Geo. in an equivalent jurisdiction.

Every work experience must show increasing responsibility and professional development.

Competency-Based Assessment (CBA) for Geoscientists

The competency assessment requires the applicant to provide documentary evidence with specific examples showing consideration of an applied geoscience-related skill.

APEGS assesses the applicants in seven competency areas

Application of Geoscience Knowledge - Applying theoretical and practical knowledge in geosciences to solve problems in the real world.

Problem Solving and Decision Making - Identifying, analyzing, and resolving the challenges faced in geosciences.

Professional Communication - Clear communication of geological findings, reports, and research results.

Project and Resource Management - Coordinating geological project work, including data collection and interpretation.

Collaboration and Leadership - Teamwork to get the job done with relevant stakeholders and clients.

Ethical and Professional Responsibilities - Application of ethics and regulations into practice in geoscience.

Continuing Professional Development and Learning - Continuing education and tracking of new developments in geosciences.

Supervisors and Validators

Every work experience entry must be validated by the supervisor, mentor, or senior professional, ideally a licensed P.Geo.

Validators authenticate whether the applicant refers accurately and relevantly to the work experience obtained.

Submission Process

The applicant will submit their particular Work Experience Report through the APEGS CBA System.

The reports require clarity and precision, drawing upon real examples of geoscience tasks and associated issues.

The applicant should guard against any possible harmful exaggerations in the wording of the report, nor should vague descriptions be acceptable; thus, the applicant's specific focus should be on the actual competencies invoked.

Review and Approval

APEGS Work Experience Reporting considers the reports to evaluate whether they meet the standards of professional geoscience practice.

If insufficient detail is provided in the report, amendments might be required, and the applicant will be asked to resubmit any applicable sections of the report.

How to Calculate Work Experience?

As far as work experience is concerned, it is very difficult to calculate accurately for engineers and geoscientists who apply for their profession from the Association of Professional Engineers and Geoscientists of Saskatchewan (APEGS). The systematic reporting of work experiences in line with APEGS CBA has to be taken by completing this.

Calculating your work experience along the lines that will make you eligible for either the designation of Professional Engineer (P. Eng.) or Professional Geoscientist (P.Geo.), in short, is the step-wise manual.

Key Factors in Work Experience Calculation

• Relevant work experience shall be 48 months (4 years).
• At least 12 months must be spent in Canada or under the supervision of a licensed P.Eng. or P.Geo. in other recognized jurisdictions.

Recognized Work Experience

APEGS accepts engineering and geoscience work which gains in touching the technical, managerial, communicational, and ethical undertakings.

Experience should fulfill APEGS Work Experience Reporting categories, which denote professional growth.

Work Experience under Supervision

All work experience shall be verified through a lineage of supervisorial or mentorship contacts, preferably licensed professionals.

In the situation of going overseas, supervision must occur by a qualified engineer or geoscientist from an equivalent authority.

Guided Steps to Assess Work Experience

Step 1: Determine Relevant Working Shifts

After completion of a bachelor's degree in engineering or geoscience, one becomes entitled to assigned work experience.

Internship and co-op experiences are not counted except when such experiences are after graduation and satisfy APEGS CBA standards.

This experience shall, therefore, be described under the aspect of different jobs, roles, and responsibilities.

Step 2: Define Full-Time Work and Part-Time Work

Full-Time Work (40 hours/week): Counts as 1 month of experience per month worked.

Part-Time Work: Must be adjusted. For example.

A 20-hour-a-week job counts for 0.5 months of experience each month worked.

30 hours a week: Probably 0.75 months of experience each month.

Step 3: Calculate Work Experience for Separate Companies

In-depth definitions of job dates should be included to evaluate all employment periods that fall in between jobs.

Holidays such as career breaks and year-off-type vacations do not count.

Experience with different employers can be combined to fulfill the 48-month requirement.

Step 4: Avoid Duplicative Counting of Experiences

In this case, if two jobs were being done simultaneously, they would only be counted as one job for that amount of experience.

However, if there are several competencies learned in different projects for which the candidate was qualified at the same time, then all the projects should be counted as part of one full-time position.

Step 5: Count Experiences Under Supervision and in Canada

At least 12 months of work experience must be obtained under the supervision of an active P.Eng. or P.Geo. in Canada.

Foreign experiences may also be given recognition but must be validated by a professional recognized by the APEGS.

Sample Calculations for Work Experience

Example 1: Whole Time Works

• At Company A: Work for 36 months whole time (full-time for 36 months).
• At Company B: 24 months full time (full time for 24 months).
• Total Experiences Obtained: 60 months (whereas 48 months are required).

Example 2: Part-Time and Full-Time Work Mixed

• Company A → 2 full years (24 months)
• Part-time work with Company B for 1 year at 20 hours a week → 6 months counted.
• Company C (full-time) → 2 years, 24 months.
• Total Experience: 54 months (while only 48 months are required).

APEGS Report Failure Reasons

Whether it is in Work Experience Report (WER) submission or workshop reports, it is a significant step in pursuing P.Eng. or P.Geo. licenses with the Association of Professional Engineers and Geoscientists of Saskatchewan (APEGS). It is a bad experience for an applicant to falter in this process, most especially when the faults are easily avoidable. Knowing some of the common reasons for APEGS failure in the report would help one avoid falling into the traps and highly augment the likely approval fortifications with which your work experiences would become.

1. Insufficient or Inadequate Work Experience: Meeting the deficiency of the most important criteria toward a work experience report, which requires 48 months (4 years) of work experience, is a leading reason for report submission failure. Missing Canadian Experience- 12 months under a P.Eng. or P.Geo. in Canada or a competent jurisdiction. Internships or Pre-Graduation Experience: These could not count for experience those work undertaken for training by not having the acquisition of an engineering or geoscience degree. Not Meeting Competencies: Only APEGS assesses seven areas of competencies. A lack of demonstration in them will immediately attract rejection.

2. Vague General Descriptions: APEGs need clear and specific examples to illustrate those competencies in their work.

Weak Example- "I have worked on several engineering projects, providing solutions." Stronger Example: "My design for municipal standards in water drainage mitigated 40% of waterlogging problems."

Quantifiable results showing competence.

3. Overlapping Experiences or Erroneous Calculations of Work Exposure: This is double counting because work experience is claimed twice for two jobs, both at the same time.

Part-time work should be prorated (e.g., 20 hours/week factors as 0.5 months per month).

Appropriate references for gap employment.

4. Poorly Written Report: Many grammatical and clarity problems compromise the readability of your report.

Not pasted job descriptions without any explanation regarding the real work experience.

Insufficient technical details weaken your demonstration of competency.

5. Supervisor Validation Issues: Only P.Eng. or P.Geo. are required to sign off on the reports.

If that supervisor, however, might be ignorant about the requirements of APEGS, that could cause the validation to be rejected or delayed.

Tips for Getting Successful Approval for APEGS Work Experience Reporting

The A.P.E.G.S. expects work experience reports (WERs) to accompany any application within the licensing process. This report is a crucial instrument in determining whether an applicant has gained the engineering or geoscience experience required for registration as a Professional Engineer (P.Eng.) or Professional Geoscientist (P.Geo.).

The report deals with lots of applicants who have reported problems receiving first-attempt approvals. The right approach will ensure approval while aiding in avoiding delays. Here are a few tips to help ensure successful approval for APEGS Work Experience reports.

1. Understand APEGS Requirements

First things first, before you begin preparing to write your report, go through APEGS work experience requirements and make yourself familiar with the requirements. Some very important points to note are:

A minimum of 48 months (or 4 years) of relevant work experience.

At least 12 months of work experience in Canada or working under a P.Eng./P.Geo-licensed person.

Competence-Based Assessment (CBA), hence showing evidence of the ability of specified skills.

2. Keep Records of Work Experience

Many applicants find it difficult to remember salient features of previous projects when sitting down to write their reports. To avoid this happening, such people would be wise to keep a work diary from day one of their working life. Such a diary should contain:

• Project details - Brief overview of major responsibilities and tasks.
• Technical skills used: Engineering or geoscience concepts applied.
• Problems faced and solutions implemented.
• Dates of employment and the name and contact information of supervisors.

3. Provide Solid and Concrete Examples

APEGS CBA requires distinct, measurable examples to assess a candidate's competencies. Instead of vague definitions, provide specificity to what you have contributed.

Strong Response: "I'm involved in geotechnical analysis for slope stability projects where we do soil testing and make recommendations in design for retaining walls with subsequent increase in safety of around 30%, for example."

Weak Response: "I was involved in recommending geotechnical projects."

Put simply, number and cite real-world examples and data, and redefine, perhaps throw in a flowery description- everything will call forth the transformation of your application.

4. Competency-Based Assessment Pattern CBA

Your report must belong to one of the seven competency areas of APEGS Experience Reporting, which include the following:

• 1. Technology Competence - Use of knowledge in engineering/geoscience
• 2. Integrity from the Problem - Identification and resolution of technical problems
• 3. Communication: Reports, Presentations, Client Communication
• 4. Project and Resource Management: Planning and Execution of Projects
• 5. Teamwork and Leading - Works in teams and leads projects
• 6. Professional and Ethical Responsibility - Keeping to ethical standards

5. Early Support from the Supervisor

All these entries of experience have to be validated by a supervisor like a licensed P.Eng.s or P.Geo., as otherwise it causes unnecessary delays.

Inform your supervisor early and ensure an explanation of their role regarding the verification.

Provide them a summary of your work to facilitate quicker approval Keep on engaging for the smoothest validation.

6. Timely Submission of Reports

Work experience reports are a requirement of APEGS, which will be demanded of applicants now and again. Do not procrastinate until the last possible minute to submit writings, and again, do not be tardy; lateness may lead to procrastination in getting licensed.

Control for reminder settings and input date for sending an APEGS-required report. Have your copy for personal future reference. Follow up with your supervisor for timely validation. Planning and organizing can save unnecessary waiting for everybody.

How to Submit Experience in the online CBA system

• 1. Visit the online Engineering Competency Assessment System at https:/competencyassessment.ca
• 2. Click on 'Applicants' section
• 3. The instructions on the screen must be read and followed
• 4. If you don't have an account in the online CBA system, create one. Your registration ID is your 5-digit APEGS User ID (registration number or application file number). Choose "Association of Professional Engineers and Geoscientists of Saskatchewan" as your jurisdiction.
• 5. Manual approvals of accounts are done from Monday to Friday, excluding statutory holidays. After approval of your account, you will receive an email notification.
• 6. After approval of your account, you will access the system by selecting "I am a registered user and would like to access the Engineering Competency Assessment System".
• 7. Follow the instructions on the screen and enter the information. You must note that your education information will not be shown on the online CBA system yet, that's coming in the future.

Format and Information

The format of entries in the Employment History section is as follows

Select "add employment history" for each item and provide the relevant information. Each item must be classified by you as "work experience", "thesis" or "other/non-engineering". It must be noted that a thesis-based Master's (MSc) and not a course-based Master's (M. Eng.) is eligible to count towards the required four years of experience. Provide a brief outline of the major projects in the "Overview of Major Responsibilities and Projects" you worked in each position along with a description of the project scope and your role. Point form is allowed.

Four years* of experience requirement

*Five years of experience is required for Academic Review Cases. Refer to section 8- Academic Review Cases of this Guide, if this applies to you. Whether or not you have the four years of required experience for professional registration is determined through the Employment History screen.

Difference between APEGS Work Experience Report and APEGS CBA Report

In licensing proceedings, APEGSS requires that applicants present evidence relative to their work experience. APEGSS has, over time, developed its approach from classical more Work Experience Report (WER) systems to Competency-Based Assessment (CBA) systems in the evaluation of engineering and geoscience experience.

It is therefore important for applicants writing the experience report to know the differences between the two different reporting systems. The comparison below provides an in-depth comparison between the APEGS Work Experience Report and the APEGS CBA Report.

1. Overview of Both Reports

APEGS Work Experience Report (WER)

This was the previous WER scheme in APEGSS to assess the work experience of applicants.

The applicant himself could write about his own work experience in a fully free manner.

These reports contained specifics on projects, responsibilities undertaken, and skills deployed.

Evaluation of each report was based on narrative descriptions and not on a fixed structure of competencies.

APEGS Competency-Based Assessment (CBA) Report

• The old Work Experience Report has been replaced by the CBA system for engineers.
• It is a structured format where applicants must demonstrate key competencies across seven categories.
• For each competency category, there must be an explicit example showing how the applicant has applied that skill to a particular situation.
• It appraises distinctive realizable achievements instead of narratives.

2. Key Differences

Feature	APEGS Work Experience Report (WER)	APEGS Competency-Based Assessment (CBA)
Format	Free-form narrative description	Structured competency-based format
Assessment Criteria	General project descriptions and responsibilities	Seven key competencies with specific examples
Focus	Overall work experience and duration	Technical and professional skills demonstrated
Evaluation Method	Subjective evaluation by APEGS reviewers	Objective scoring against defined competency benchmarks
Clarity Requirements	Can be vague or general	Requires specific, measurable examples
Validation	Supervisor’s verification required	Requires validation from a qualified P.Eng. or P.Geo.
Acceptance	Used for both engineers and geoscientists	Mandatory for engineers; geoscientists may still use WER

3. Seven Competencies in the APEGS CBA Report

Therefore, the APEGS Work Experience Reporting shall be structured on the seven competencies that would need to be demonstrated:

• Technical Competency- The Application of engineering/geoscience Principles.
• Problem Solving: Analyze the technical problems and reward them.
• Communication Skills- Writing
• Report Headers and History Findings with team participation and discussion
• Management of Projects and Resources: Planning, budgeting, and schedule allocation for projects and managing them
• Teamwork and Leadership- Collaboration with other members of the team, directing technical activities.
• Professional & Ethical Responsibility- compliance with the code of ethics, considering safety.
• Lifelong Learning- Keeping in touch with current trends and new developments in the industry.

However, with respect to the APEGS Experience Reporting wherein an applicant simply states what they have been doing under the work experience, the CBA report actually expects a comprehensive fact-based presentation on how the applicant proved each of the above competencies.

4. Which Report Should You Submit?

If a person is looking for an engineering license, it would mean that they have to submit this CBA report instead of the traditional Work Experience Report.

For someone who seeks to obtain a geoscience license, the APEGS Experience Reporting might be accepted, although it's conceivable that some applicants may prefer the CBA route later.

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